Physician Innovator Track · Trainee setup
A private, chronological record of your thinking, shared only with the faculty who review your work. This is the first thing you do, and it takes about half an hour.
You own the workspace. Faculty are guests in it. That arrangement is deliberate — the record is yours, and it stays yours after you graduate.
Nothing that could identify a patient, a family member, or a named colleague goes into Notion — not in a title, not in a photo, not in a passing detail that would let someone recognise the person. Raw field notes stay here and never reach a public repository, but the rule applies on both surfaces.
Step one
Use your institutional email if you have one. Eligible students and educators at accredited colleges and universities can activate the Education Plan at no cost.
Go to notion.com and choose Sign up.
Download the macOS or Windows app from notion.com/desktop, then sign in with the account you just created.
Search for Notion in the App Store or Google Play and sign in with the same account.
This one matters more than it looks. Observation does not keep business hours, and the phone is how a three-in-the-morning entry actually gets written instead of remembered badly a week later.
Faculty do not need to own your workspace. You own it and invite them to the top-level track page as a guest. Their access follows the permissions you give. Your plan controls the guest limit, not theirs.
Step two
Six work areas under one private parent page. They correspond directly to §3 of the Trainee Field Guide.
Select New page and create a blank page under Private. Name it Physician Innovator — [Your Name]. Keep it private while you build it out.
Inside the parent page, create six full-page databases — type /database → Table — or subpages containing databases.
| Work area | What it holds |
|---|---|
| Field Log | Raw dated observations. No solutions permitted in this database. |
| Needs Inventory | Candidate needs, one per row, each with a status: open, parked, retired, converged. |
| Stakeholder Register | Who you spoke with, their role, what surprised you, and what it changed. |
| Decision Log | Consequential choices: alternatives considered, evidence, and what would reverse it. |
| AI Ledger | One row per substantive AI-assisted session. What you kept, and what judgment stayed yours. |
| Weekly Entry | One dated reflection each week, written the same week. |
Date, Select or Status, Text, and Person as appropriate. Every database item is also a page, so the body can hold the narrative while the properties stay scannable.
In Weekly Entry, use the arrow beside New, then New template. Add the prompts from Appendix A of the Trainee Field Guide so every week opens with the same structure and you are never staring at a blank page.
Step three
Sharing the parent page passes its permissions down to everything beneath it, including subpages you create later.
Open the top-level Physician Innovator page and confirm all six work areas sit beneath it. Anything created outside the parent will not inherit access, and faculty will silently not see it.
Select Share, enter each reviewer's email, choose the permission level, and Invite.
Use Can comment by default. Faculty respond in the margins; they do not rewrite your record. That is the whole point of the surface.
In Share, set General access to Only people invited. Do not use "Anyone on the web with link" for this workspace. Copying a page link does not by itself grant access, but the setting is what actually holds the line.
Verify the names and permission levels. Open each work area and confirm it inherited access from the parent. Create one test Weekly Entry and ask a faculty reviewer to confirm they can see it and leave a comment.
Do this now rather than discovering at your first review that nobody has been able to read anything for six weeks.